Senior Administrative Assistant
(Administration)
Full Time
Terrace, British Columbia, Canada
Avanti Kitsault Mine Ltd. is currently seeking candidates for a newly created position of Senior Administrative Assistant. This is a full-time position located in Terrace, British Columbia.
Reporting to the General Manager, the primary purpose of the position is to oversee all administrative functions and office management of the new Terrace Office. This is an exciting opportunity for you, as the lead administrator, to start up a new office support system.
Key Accountabilities and Duties:
• Provide direct administrative support for the General Manager and Avanti Kitsault Mine Leadership Team.
• Be the frontline staff in regards to incoming calls, mail and visitors.
• Review, prepare and improve documents, reports, presentations and correspondence for the leadership team.
• Coordinate logistics of office activities including meetings, seminars, workshops, special projects and events.
• Write meeting minutes and distribute as directed by General Manager.
• Provide office administrative support as required, including maintenance of phone list, booking of venues and catering, and ensuring office supply inventories (stationary and kitchen needs) are well stocked.
• Prepare travel schedules, book travel arrangements and make reservations.
• Help lead the on-boarding of new employees.
• Oversee the construction of the office space to ensure it meets the needs and expectations of the executive and company.
• Monitor leasing and office maintenance contracts, and liaise with building owner when necessary.
• Train and oversee casual administrative assistant as required.
• Other duties as assigned.
Qualifications:
• 5 years of experience working as an office administrator or similar, preference will be given to candidates who have helped in office startups.
• Post-secondary Diploma in Business Administration or relevant.
• Excellent oral and written communication skills.
• Strong computer skills including all the Microsoft Office Suite.
• Professional, customer service oriented individual with great interpersonal skills.
• Excellent multitasker who strives in a fast paced environment.